After asking for feedback on twitter, I’d love to have you join the conversation, I was told on several occasions that paperwork and admin work are the biggest stumbling blocks agents are facing. In an effort to help you acheive admin success I have put together some of my most useful tips.
- Listing Coordination…. when you first take the listing create a file for all the correspondence you will be sending out for the duration of the listing. This includes a thank you for listing letter, listing activity update letter, ad response letter, and your market update letter. Have these pre-printed with the dates you will be mailing and schedule them into your calendar. Now you won’t have to take the time to write or print the letters when it’s time to send them out.
- Print Marketing Materials… develop a library of templates that you like to use when printing flyers for your listings. By doing this you will only have to plug in the appropriate pics and description instead of creating a new flyer for each listing. Keep a template file on your computer for easy access to the templates.
- Closing Coordination… Use the same rule I use for my listing coordination file. Print out you mailings in advance. There isn’t a way to reduce the time it takes to schedule the inspections or to make the home inspection report come in sooner, but this will take some of the pressure off. And if it’s just too much to keep up with, then call your favorite REVA to handle it for you. (Hopefully that’s me!)
- Manage Social Media… Don’t let social media campaigns manage you. Start using Hoot Suite, my favorite, to schedule your tweets and facebook updates so that you aren’t spending so much time on those efforts. Schedule it for one time in the morning and one time in the evening and you will see a reduction in the amount of time you are spending on this. Spreading your tweets out will give you a broader scope of reach as well. This puts you in front of people at all different times of the day.
- Updating Your Website… Keep a running list of updates you would like to do on your website, not the price reductions or just sold properties of course, and then schedule the time to do it. Keeping your content on your website fresh and updated will bring more traffic to your site.
These are just a short list of some of the things I like to do to keep my business, and agents businesses running more smoothly. Try them out and let me know if you find them helpful! As always, your comments are very welcome here.
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