At some point in your real estate business you will need to set up systems in order to grow. If you have 20 listings and 10 deals under contract there is no possible way to keep track of it all without a successful system. As a real estate virtual assistant, these systems are what makes it possible to work with many different agents at any given time. When it comes to listing coordination and transaction coordination systems are what will rock your business.
So how do you develop a listing coordination system and a transaction coordination system? You do this by creating it with the list of tasks that you complete for each new listing or closing. For example, I not only put in the home inspection, but I also put in the scheduling of the home inspection so that each item is marked off and dated as it is completed. I put in the date the virtual tour is completed and I put in the date the marketing letter is sent to the seller.
There are various ways of creating your business systems, but the one that works best for you is the one that you will use. It doesn’t matter if it’s a Word document, an Excel spreadsheet, or a checklist you set up in your CRM. You can set them up in online project management systems as well.
The point is that if you intend to do more business you have to do this so that your business can be automated. When that happens you will be able to reach the next level of production.
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